CAREERS

OPEN POSITION

Intern Program Assistant

The Intern Program Assistant works under the direction of the Intern Engagement and Team Support Coordinator to support AIMS internships, programs, and events. This role assists with intern schedules, assignments, and communication while supporting the planning and execution of educational, community, and organizational events. Using tools such as Monday.com and Google Workspace, the Assistant helps organize workflows, assists with materials, and helps ensure tasks are completed accurately and on time.

Duties & Responsibilities

The essential functions (i.e., the fundamental job duties of the position) are as follows:

Intern Program Support

  • Assist with weekly intern schedules, assignments, and communications

  • Support timesheet tracking, attendance records, schedule changes, and leave requests

  • Assist coordinator with assigning and prioritizing intern tasks in collaboration with project and office management teams

  • Support tracking of task completion and provide updates to coordinator

  • Maintain accurate intern records and scheduling information

  • Support intern onboarding, training logistics, and orientation activities as needed

Materials Management

  • Support material usage related to educational programs, events, and internal operations

  • Track project and materials workflows using Monday.com and other organizational tools to support task completion across intern teams

  • Update workflows and dashboards as directed to prioritize intern tasks for efficiency; support intern teams to prioritize, store, distribute, and return event materials

  • Direct questions to appropriate staff and assist with gathering information as needed

Events & Logistics Support

  • Support event logistics, staffing, materials, and setup needs for educational programs and community events

  • Assist with event registration, communication, scheduling, and participant support

  • Help prepare intern assignments for events and special projects

  • Support event setup, operation, and breakdown

  • Track event supplies and ensure materials are prepared and available

  • Assist with post-event follow-up and documentation

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